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A chart of Accounts (COA) is a listing of the names of the accounts that a State or ULB’s has identified and made available for recording transactions in its general ledger. COA is a standard data which need to be setup as per the National Municipal Accounting Manual or Respective State wise manual.
The Code of an Account head shall be numeric and shall be 7 digits. A 7 digit code is suggested to give flexibility to add new codes and for each State or ULB to define certain of its unique requirements. The code is structured into:
Major Head Code : The first 3 digit of the GL code
Minor Head Code: The first 5 digits of the GL code
Detailed Head Code: The 7 digits of the GL code
Data Table
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*GL Code
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*Name
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Description
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Parent GL Code
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*Type
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*Classification
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*Major Code
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Subledger Type if control code
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*Active for Posting
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1100101
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Properties- General Tax
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11001
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Income
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Detailed code
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110
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YES
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4102001
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Council Hall
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41020
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Assets
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Detailed code
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410
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YES
Click here for NMAM manual.
Data Table
*Sr. No | Major Code | Major head Description | Minor Code | Minor Head Description | SubMinor Code | SubMinor Code Description | Ledger Code | Detailed Heads (Ledgers) | *Ledger Code | Function Required | Budget Required | Active for Posting |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | ||||||||||||
2 |
Active
Procedure
Data Definition
GL Code: The Detailed Head code consist of 7 digits numeric (This is of three levels; The First level of 3
digits represent the Major Head, the next 2 digits represents the Minor Head and the last 2 digits represent the Detailed Head).Name: The Account Head “Name” of the Ledger Code
Description: A short description for the “Name” of the GL Code
Parent GL Code: If the GL code is the child of the other GL code then the parent GL code to be updated. (The Minor Head Code of 5 digits representing the second level of the code structure)
Type: To specify the GL Code if it is for Income, Expenses, Assets or Liabilities
Classification: To indicate whether it is Major, Minor or Detailed Code
Major Code: The First 3 digit of the code representing the first level of code structure
Subledger Type if Control Code: The subledger type associated with GL code (if it is Contractor Payable code, then value should be as "Contractor")
Active for posting: To indicate with “Yes” or “No” if the particular GL code is active for posting the transaction
The Code of an Account head shall be numeric and shall be 7 digits. A 7 digit code is suggested to give flexibility to add new codes and for each State or ULB to define certain of its unique requirements. The code is structured into:
Major Head Code : The first 3 digit of the GL code
Minor Head Code: The first 5 digits of the GL code
Detailed Head Code: The 7 digits of the GL code
Steps to fill data
Identify the GL Codes that exists at a ULB level.
Collect the above information and feed it below the “COA” sheet accordingly.
The description should be short and precise for the Name of the GL code.
The format of the GL Code to be 7 digits numeric
The respective mapping with the GL code with the Major code should be as per code structure
The Type should be clearly specified against the individual GL code.
Subledger Type if Control Code should be associated with control code or non control code
if it is Contractor Payable code, mention the value here as "Contractor"
Active for Posting: To indicate “Yes” or “No” in the column if the particular GL code is active for posting the transaction.
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