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A chart of Accounts (COA) is a listing of the names of the accounts that a State or ULB’s has identified and made available for recording transactions in its general ledger. COA is a standard data which need to be setup as per the National Municipal Accounting Manual or Respective State wise manual. Click here for NMAM manual.

Data Table

Active

Procedure

Data Definition

• GL Major Code: The Detailed Head code consist of 7 digits numeric (This is of three levels; The First level of 3digits represent the Major Head, the next 2 digits represents the Minor Head and the last 2 digits represent the Detailed Head).

• Name: The Account Head “Name” of the Ledger Code

• Description: A short description for the “Name” of the GL Code

• Parent GL Code: If the GL code is the child of the other GL code then the parent GL code to be updated. (The Minor Head Code of 5 digits representing the second level of the code structure)

• Type: To specify the GL Code if it is for Income, Expenses, Assets or Liabilities

• Classification: To indicate whether it is Major, Minor or Detailed Code

• Major Code: The First 3 digit of the code representing the first level of code structure

• Subledger Type if Control Code: The subledger type associated with GL code (if it is Contractor Payable code, then value should be as "Contractor")

• Active for posting: To indicate with “Yes” or “No” if the particular GL code is active for posting the transactionMajor Head Description:

• Minor Code:

• Minor Head Description:

• SubMinor Code;

• SubMinor Head Description:

• Ledger Code:

• Detailed Heads (ledger):

• Ledger Code: A General Ledger Code (GL Code) is a string of numeric characters assigned to each financial entry in an State/ULB ledger. A GL Code can be assigned to different debit or credit entries to make accounting transactions.

• Type:

• Account Detail Type:

• Function Required:

• Budget Required:

• Active for Posting:

The Code of an Account head shall be numeric and shall be 7 digits. A 7 digit code is suggested to give flexibility to add new codes and for each State or ULB to define certain of its unique requirements. The code is structured into:

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• Refer to “Chart of Account” in the uploaded template.

• For sample data reference, refer to the uploaded “sample date” file.

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