Introduction

An email account of the client/state team has to be set up in order to receive/send the notifications.

In order to achieve the functionality an email account has to be set up at there server since most of the states would defer from creating an account with the gmail/public server. Further this email account has to be integrated with the various modules of digit.

Data Table

In order to achieve the above functionality we require the below mentioned details:

Please note: All the parameters mentioned above are mandatory and the values mentioned are just for reference and not the actual data.

Procedure

Data Definition

Following is the data definition of all the parameters which are required for configuration

1. Email Id: Email id which is being configured.

2. Your Name: The name on behalf of which the email would be sent in order to receive the updates.

3. Account Type:The type of email account type protocol which will be used to download messages.

4. Incoming Mail Server: The IP address of the email server through which messages would be received.

5. Outgoing Mail Server : The IP address of the email server through which messages would be sent.

6. Password: The password of the email server.

7. Incoming Server POP3 Port : The port number through which the emails are received.

8. Outgoing Server Port: The port number through which the emails are to be sent.

9. Encrypted Connection Type : The encryption type which is used for the connection.

10. Days after which the email should be removed from the server: The number of days after which the email should be deleted from the server (not from the local device).

Steps

Below steps could be followed in order to fill the template:

1. Ask the state to gather all the data related to technical configuration from the email server settings.

2. Get the attached template filled from the state and a sample data is provided in the data table section for reference.

3. The data would be available in the POP and IMAP account settings at the server level.

4. Some screenshots can be found in the reference section as to where the data could be found.

Do’s and Don’ts

1. Do not pass on any information which is not correct.

Validations

Not Applicable

Attachments

1. Following is the template for which is used for collecting the data:

2. Following are the attached screenshots for reference the configurations of email account:

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