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*Sr No | *Financial Year | *Department | *Fund Code | *Function Code | *Account Code | Sub Ledger Type | Entity | Debit | Credit | |
|---|---|---|---|---|---|---|---|---|---|---|
1 | 2020-21 | Account Branch | Municipal Fund | Account Central Cell01 | 000300 | 4101010 | NIL | NIL | 1000000 | |
2 | 2020-21 | Street Light | Municipal Fund | Anti Mosquito Operation01 | 202406 | 3301010 | NIL | NIL | 2000000 |
Procedure
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Sr No: Defines the serial no of the line item.
Financial Year: The Financial year indicates the year for the which the opening balances will be entered for the GL accounts. This can be the opening balance of the year or the date from which the system is going live.
Department: A department indicates to which the GL code is linked, user while entering the opening balance can select a particular department to which amount will be entered.
Fund Code : A GL Code can be linked for the validation of the Fund Code, user while entering the opening balance can select a particular function fund code to which amount will be entered.
Function Code : A GL Code can be linked for the validation of the Function Code, user while entering the opening balance can select a particular function Code to which amount will be entered.
Account Code: A General Ledger Code (GL Code) is a string of 7 to 9 digit numeric characters assigned to each financial entry in an State/ULB ledger. A GL Code can be assigned to different debit or credit entries to make opening balances. A detailed GL code to be provided to update the opening balance.
Sub Ledger Type: The Sub Ledger type indicates if the GL code is linked to a sub ledger account which is contractor, supplier and employee then the user can select the sub ledger type while entering the opening balances.
Entity: When the Sub Ledger is linked to the individual entity, user can select a entity while entering the opening balances. So when a subledger is “Contractor” then the value here will be “Contractor code”.
Credit: If the opening balance for a Financial year or a period of a particular GL account is a credit Balance then user need to update the amount under the Credit column.
Debit: If the opening balance for a Financial year or a period of a particular GL account is a Debit Balance then user need to update the amount under the Debit column.
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