Introduction
Service sub-category and GL code mapping is to capture the accounting related parameters for each service sub-category and same is used to pass the accounting vouchers into accounting and finance system.
Data Table
Sr.No | Service Category* | Service Subcategory (English)* | Service Subcategory (Local Language)* | GLCODE* | ULB CODE | DEPT CODE | FUND |
|---|---|---|---|---|---|---|---|
1 | Other Fee and Fines | Parks & Gardens Entry Fees | पार्क और उद्यान प्रवेश शुल्क | 1404007 | 1001 | DEPT_1 | Municipal Fund |
2 | User Charges | Pay & Use Toilets Charges | सुलभ शौचालय शुल्क | 1405010 | 1002 | DEPT_2 | Municipal Fund |
Procedure
Data Definition
Sr No | No Column Name | Data Type | Data Size | Is Mandatory? | Definition/ Description |
|---|---|---|---|---|---|
1 | Service Category | Text | 250 | Yes | The type of category which is to be mapped with the relevant service subcategory. Click here for Service category reference. |
2 | Service Subcategory (English) | Text | 250 | Yes | Nomenclature of “Service Sub-category” in English. This will help the user to select the Subcategory name while doing the collection. Click here for Service Subcategory reference. |
3 | Service Subcategory (local Language) | Text | 250 | Yes | Nomenclature of “Service Sub-category” in Local Language. This will help the user to select the Subcategory name while doing the collection. |
4 | GLCODE | Alphanumeric | 50 | Yes | General Ledger Code (GL Code) is a string of alphanumeric characters assigned to each Service. Click here for the General Ledger Code Reference. |
5 | ULB CODE | Alphanumeric | 50 | No | The CODE which is specified and assigned to each ULB by state government. |
6 | DEPT CODE | Alphanumeric | 50 | No | The Master Department Code associated at “Service Category” at the State Level. The Department Code can be ascertained from the master record of Department code. Click here for Department code reference. |
7 | FUND | Text | 250 | No | The type of fund allocated/associated with the respective service subcategory. Click here for Fund reference. |
Steps to Fill Data
Download the data template attached to this page.
Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.
Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.
Identify all different types of grievances on the basis of ULB’s functions.
Start filling the data starting from serial no. and complete a record at once. repeat this exercise till the entire data is filled into a template.
Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.
Checklist
The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.
Common Checklist
This checklist covers all the activities which are common across the entities.
Sr. No | Checklist Parameter | Example |
|---|---|---|
1 | Make sure that each and every point in this reference list has been taken care of. |
Entity Specific Checklist
This checklist covers the activities which are specific to the entity.
Sr. No. | Checklist Parameter | Example |
|---|---|---|
1 | The Service Category & Subcategory Name should not contain any special characters | Other Fee and Fines : [Allowed] #Other Fee and Fines! : [Not allowed] |
2 | The GL Codes that are defined by the state team should be alphanumeric and Unique. | 1404007 |
3 | The individual department code should be unique | DEPT_1 Or ADM |
4 | Each ULB code should be unique | 1001, 1002 etc |