Introduction
Department may refer to a division of a large organization into parts with specific responsibility dealing with a specific area of activity.
By having a different departments it helps in maintaining accounts for one or more branches or departments of the company. Revenues and expenses of the department are recorded and reported separately. The departmental accounts are then consolidated into accounts of the head office to prepare financial statements of the company.
Data Table
*Sr. No*Department Name | *Department Code | 1 | Accounts Branch|||
|---|---|---|---|---|---|
DEPT_1 | |||||
2 | Buildings and Roads | DEPT_2 | |||
3 | Operations and Maintenance | DEPT_3 |
Procedure
Data Definition
Sr No: Defines the serial no of the line item.
Department Name: To indicate the Department name, User can select a particular department while recording a transaction in the system. This will facilitate in generating a report at the department level.
Department Code: The unique code give to the individual department.
Steps to fill data
Identify all the Departments that exists at a State level.
Download both the attached template and to updated all the details as per the above information in the empty template provided. The sample data template can be used as a reference to fill in the data.
Read through all the information above before updating the template with relevant information.
Validations
All the fields with * sign are mandatory to be filled in. Without this information, the system configurations cannot be executed.
The Department Code should be a unique code and can be alphanumeric.
The Department Name should be unique.
The length of the department name should be min 8 characters and max 64 characters.
The Length of the Department Code should be min 1 characters and max 64 characters.
Attachments
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Refer to “Department” in the uploaded template.
For sample data reference, refer to the uploaded “sample date” file.
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