Introduction
A Process flow is a way of visualizing and documenting the steps in a State or ULB process their function in Finance department.
A well-defined process flow in State or ULB ensures changes are documented, and that everyone involved in the process management stays informed. Information flows automatically to the next person in the flow, and it's easy to identify hung up processes.
Data Table
Sr. No. | Module | Service | Workflow Level | Task | Role | ||||||||
1 | Finance | Bill Accounting | Level 1 | Create Bill | Accounts Clerk | ||||||||
2 | Finance | Bill Accounting | Level 2 | Create and Approve | Accounts Clerk | ||||||||
3 | Finance | Bill Accounting | Level 3 | Forward for Approval | Chief Accountant | 4 | Finance | Bill Accounting | |||||
Level 4 | Verify the Bill | Chief Accountant | |||||||||||
5 | Finance | Bill Accounting | Level 5 | Approval | Approver |
Procedure
Data Definition
Sr No: Defines the serial no of the line itemModule: Business being provided
Service: The Process which is performed in the Finance
WorkFlow Level: Total steps involved as a part of the workflow.
Task: Process done at each step as a part of workflow
Role: Employees of the ULB which are allowed to take particular actions based on the state of the process.
Steps to fill data
Download the workflow template attached to this page.
Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.
Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.
Identify all Process Flow within the Finance module.
Start filling the data starting from serial no. and complete a record at once. repeat this exercise till the entire data is filled into a template.
Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.
Validations
This data should be collected at State level
Attachments
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Refer to the “Workflow - Level” tab in the template.
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