Introduction
Service
...
Subcategory is mapped to relevant GL code
...
to help capture the accounting-related parameters for each service
...
subcategory. The same is used to pass the accounting vouchers into accounting and finance system.
Data Table
Sr.No | Service Subcategory Code* |
|---|
...
...
Service Subcategory (English)* |
|---|
...
Service Subcategory (Local Language)* | GLCODE* |
|---|
...
ULB CODE | DEPT CODE | FUND Code | |||||
|---|---|---|---|---|---|---|---|
1 | PEF0478 | Parks Entry Fee | पार्क प्रवेश शुल्क | 1404007 | 1001 | DEPT_1 | 01 |
2 | SANT0045 | Sanitation Tax | स्वच्छता कर | 1405010 | 1002 | DEPT_2 | 01 |
Note: Data given in the table is a sample data.
Procedure
Data Definition
Sr. No |
|---|
...
. | Column Name | Data Type | Data Size | Is Mandatory? | Definition/ Description |
|---|---|---|---|---|---|
1 | Service Category | Text | 250 | Yes | The type of category which is to be mapped with the relevant service subcategory. Click here for Service category reference. |
2 | Service Subcategory (English) |
...
Text | 250 | Yes | Name of “Service Sub-category” in English. This will help the user to select the Subcategory name while doing the collection. Click here for Service Subcategory reference. | |
3 | Service Subcategory (local Language) |
...
Text | 250 | Yes | Name of “Service Sub-category” in Local Language. |
...
This will help the user to select the Subcategory name while doing the collection. | |||||
4 | GLCODE | Alphanumeric | 50 | Yes | General Ledger Code (GL Code) is a string of alphanumeric characters assigned to each Service |
...
. Click here for the General Ledger Code Reference. | |
5 | ULB CODE |
...
Alphanumeric | 50 | No | The CODE which is specified and assigned to each ULB |
...
. It refers to the department . | |
6 | DEPT CODE |
...
Alphanumeric | 50 | No | The Master Department Code |
...
linked to the“Service Category” at the State Level. The Department Code can be ascertained from the ULB Departments master. Click here to learn more about ULB Departments. |
...
7 | FUND Code | Text | 250 | No | The type of fund allocated/associated with the respective service subcategory. Click here for Fund reference. |
Steps to Fill Data
Once the mapping between Service Category & Subcategory is sorted out. Refer to the Municipal Account Codes to allocate the GLCODES respectively against the mapping. For the subcategories whose GLCODES are unavailable, the financial integration won't be possible.
Collect the above information and feed it below the “GLCODE ” column accordingly. The GLCODE must only be alphanumeric in nature.
Fill in the relevant details of DEPT CODE & FUND, if available.
Validations
All the fields with * sign are mandatory to be filled in. Without this information, the system configurations cannot be executed.
A “single entry” should be made against the respective column. Incase of multiple entries, continuation must be followed.
The “GLCODE” must be a valid and approved alphanumeric string, the GLCODE shall be 7 digits. The misinformation here will lead to the flow of revenue in the discrepant/void service subcategory.
Attachments
...
Refer to “Service Subcategory GLCODE Mapping Tab” in the uploaded template.
Download the data template attached to this page.
Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.
Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.
Identify all different types of service subcategory GL code on the basis of ULB’s functions.
Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.
Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.
Checklist
The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.
Common Checklist
This checklist covers all the activities which are common across the entities.
Sr. No | Checklist Parameter | Example |
|---|---|---|
1 | Make sure that each and every point in this reference list has been taken care of. |
Entity Specific Checklist
This checklist covers the activities which are specific to the entity. There is no entity-specific checklist activity applicable.
Attachments
...
...
...
...