Introduction
A designation is the act of pointing someone out with a name, a title or an assignment. For example, someone being named president of an organization. This document is to help gathering various designations data which are generally used in ULBs.
Data Table
Sr. No. | Designation Code* | Designation Name* (In English ) |
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Designation Name* (In Local Language) |
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1 |
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ACT |
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Accountant |
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अकाउंटेंट |
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2 |
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AO |
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Accounts Officer |
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लेखा अधिकारी |
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3 |
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AC |
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Additional Commissioner |
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अपर आयुक्त |
Note: Data given in the table is a sample data.
Procedure
Data Definition
Sr. No. |
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Column Name |
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2
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Data Type | Data Size | Is Mandatory? | Definition/ Description | |
1 |
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Sr No
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Defines the serial no of the line item.
Designation Code | Alphanumeric | 64 | Yes | Unique Identifier for |
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designation which is used as a reference for child configuration mapping. |
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2 | Designation Name |
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(In English) | Text | 256 | Yes | Designation name in English. |
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3 | Designation Name (In Local Language) | Text | 256 | Yes | Designation Name in local language. e.g. Hindi, Telugu etc. whichever is applicable. |
Steps to fill data
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Download the data template attached to this page.
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Have it open and go through all the headers and understand the meaning given in this document under section 'Data Definition'.
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Make sure all the headers, its data type, field size and its definition/ description are understood properly.
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In case of any doubt, please reach out to the
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person who has shared this document with you to discuss the same and clear out the doubts.
Identify all the designations exists in the ULB, refer to governments gazette to define the designations in ULBs.
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Start filling the data starting from serial no. and complete a record at once. repeat this exercise till the entire data is filled into a template.
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Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.
Validations
All the fields with * sign are mandatory to be filled in.
A “single entry” should be made against the respective column. Incase of multiple entries, continuation must be followed.
Do’s and Don'ts
Don't change the shortcodes for Designations.
The spelling of the designation have to cross-verified when uploaded in the HRMS module.
Attachments
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Checklist
The checklist is a set of activities to be performed after the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.
Common Checklist
This checklist covers all the activities which are common across the entities.
To see the common checklist refer to the page Checklist consisting of all the activities which are to be followed to ensure complete and quality data.
Entity Specific Checklist
This checklist covers the activities which are specific to the entity. There is no entity specific checklist is applicable for this entity.
Attachments
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