Introduction
Functions shall represent the various functions or services carried out by the State or ULB. Functions are provided through various responsibilities centres called Departments.
Functions of the ULB can have three levels within it.
First level under this group represent various functions both obligatory and discretionary. Identified as 0 in the template.
Second Level in function would represent the particular type of service under a function,
known as “Function Description”. Identified as 1 in the templateThird level will represent a particular cost center, Known as “Cost Centre”, which
provides the service. Identified as 2 in the template.
Data Table
*Sr. No | *Name | *Code | *Level | Parent Type |
|---|---|---|---|---|
1 | General Administration | 10 | 0 | Nil |
2 | GENERAL ADMINISTRATION:Administration | 1011 | 1 | General Administration |
3 | General Department | 101100 | 2 | GENERAL ADMINISTRATION:Administration |
4 | Public Works | 20 | 0 | Nil |
5 | PUBLIC WORKS:Roads and Pavement | 2021 | 1 | Public Works |
6 | Roads and Building Maintenance | 202101 | 2 | PUBLIC WORKS:Roads and Pavement |
Procedure
Data Definition
Sr No: Defines the serial no of the line item.
Name: To indicate the Function name, User can select a particular function code while recording a transaction in the system. This will facilitate in generating a report at the function level.
Code: The unique code give to the individual function.
Level: As per NMAM the Function can be defined in the tree structure, so the Level indicates the structure in which the function would be setup. Root nodes will be level 0 and the next level funds will have value as 1 and the next level as value 2.
Parent Type: If the ULB’s using multiple Functions then a Hierarchy of “Parent - Child “can be setup for the Function, so under each Parent Function a multiple child function can be setup.
Steps to fill data
Identify Functions that exists at a ULB level.
Download both the attached template and to updated all the details as per the above information in the empty template provided. The sample data template can be used as a reference to fill in the data.
Read through all the information above before updating the template with relevant information.
Validations
All the fields with * sign are mandatory to be filled in. Without this information, the system configurations cannot be executed.
Function Code should to be unique.
The name should be unique, as the name is listed in drop-down of the transaction screen for selection.
The Length of the Code should not exceed 50 characters.
The Length of the Name should not exceed 100 characters.
Attachments
Refer to “Function” in the uploaded template.
For sample data reference, refer to the uploaded “sample date” file.