Overview

Workflows are a series of steps that moves a process from one state to another state by actions performed by different kind of Actors - Humans, Machines, Time based events etc. to achieve a goal like on boarding an employee, or approve an application or grant a resource etc. The egov-workflow-v2 is a workflow engine which helps in performing this operations seamlessly using a predefined configuration.

Pre-requisites

Before you proceed with the documentation, make sure the following pre-requisites are met -

• Java 8

• Kafka server is up and running

• egov-persister service is running and has workflow persister config path added in it

• PSQL server is running and database is created to store workflow configuration and data

Key Functionalities

• Always allow anyone with a role in the workflow state machine to view the workflow instances and comment on it

• On the creation of workflow it will appear in the inbox of all employees that have roles that can perform any state transitioning actions in this state.

• Once an instance is marked to an individual employee it will appear only in that employees inbox although point 1 will still hold true and all others participating in the workflow can still search it and act if they have necessary action available to them

• If the instance is marked to a person who cannot perform any state transitioning action, they can still comment/upload and mark to anyone else.

• Overall SLA : SLA for the complete processing of the application/Entity

• State level SLA: SLA for a particular state in the workflow
  

Interaction Diagram:

Deployment Details

1. Deploy latest version of egov-workflow-v2 service

2. Add businessService persister yaml path in persister configuration

3. Add Role-Action mapping for BusinessService API’s

4. Overwrite the egov.wf.statelevel flag ( true for state level and false for tenant level)

5. Create businessService (workflow configuration) according to product requirements

6. Add Role-Action mapping for /processInstance/_search API

7. Add workflow persister yaml path in persister configuration

Configuration Details

For Configuration details please refer to the links in Reference Docs

Integration 

Integration Scope

The workflow configuration can be used by any module which performs a sequence of operations on an application/Entity. It can be used to simulate and track processes in organisations to make it more efficient to and increase the accountability.

Integration Benefits

• Role based workflow.

• Easy way of writing rule.

• File movement within workflow roles.

Steps to Integration

1. To integrate, host of egov-workflow-v2 should be overwritten in helm chart

2. /process/_search should be added as the search endpoint for searching workflow processsInstance object . The search endpoint provides pagination with default value configurable. Pagination is controlled by passing limit and offset in query parameter.

3. /process/_transition should be added to perform an action on a application.(It’s for internal use in modules and should not be added in Role-Action mapping)

4. The workflow configuration can be fetched by calling _search API to check if data can be updated or not in the current state

Reference Docs

Doc Links

API List

(Note: All the API’s are in the same postman collection therefore same link is added in each row)