Introduction

A Fund is used to capture activities/ group of activities for which separate books of accounts are required to be maintained. The concept of Funds brings accountability and better transparency

Various Funds are setup in ULB for meeting certain objectives. Income and expenditure under these funds are to be identified and disclosed separately.

Fund Accounting is a self-contained accounting with its own assets, liabilities, revenues, expenditures and fund balance.

Data Table

Procedure

Data Definition

• Name: To indicate the Fund name, if there is a multiple fund and by following the Fund Accounting method to record the transaction user can select a particular Fund.

• Code: The unique code give to the individual fund.

• Identifier: A number allocated sequentially against the Fund name, if the ULB is using multiple Fund accounting to record the transaction this helps the user to identify by the number assigned to the individual fund.

• Level: The Funds can be defined in the tree structure, so the Level indicates the structure in which the funds would be setup.

• Parent Fund: If the ULB’s using multiple Funds then a Hierarchy of “Parent - Child “can be setup for the Fund, so under each Parent Fund a multiple child funds can be setup.

Steps to fill data

• Identify Funds that exists at a ULB level.

• Download both the attached template and to updated all the details as per the above information in the empty template provided. The sample data template can be used as a reference to fill in the data.

• Read through all the information above before updating the template with relevant information.

Validations

• All the fields with * sign are mandatory to be filled in. Without this information, the system configurations cannot be executed.

• Fund Code should to be unique.

Attachments

• Refer to “Fund” in the uploaded template.

• For sample data reference, refer to the uploaded “sample date” file.