Introduction

A supplier is a person or business that provides a product or service to another entity. The role of a supplier in a business is to provide high-quality products.

A supplier may also be refereed as a vendor who supplies required materials or a product to the State or ULB for the works which need to be executed. (Example: materials for street light, cable wires for street light etc)

Data Table

Procedure

Data Definition

• Sr No: Defines the serial no of the line item.

• Name: Company Name or a Individual Person Name

• Permanent Address: Company permanent address or a Individual Person permanent address

• Correspondence Address: Alternative address of a Company or a Individual Person Alternative address

• Supplier Code: A unique code that identifies the supplier of the goods

• Contact Person: Details of a contact person of a individual or a Company.

• Email ID: Company email Id or a individual person email Id

• Mobile No: Company Mobile number or a individual person mobile number

• PAN No: Company registered PAN number or a individual person PAN number

• GST/TIN No: Company registered GST/TIN number is a Tax Identification Number is a unique 15-digit number.

• Bank Name: Company Bank Name in which they hold the account or a individual person Bank account name which he/she holds the account

• Bank Account No: Company Bank Account number or a individual person Bank Account number.

• IFSC Code: The Bank IFSC code pertaining to the bank Account of the Company or a Individual person holding a bank account

• Status: Active/Inactive status to be mentioned for the individual supplier

Steps to fill data

• Identify all the “Suppliers” details which exists at State and ULB Level.

• Collect all the information and feed into the respective columns accordingly.

Validations

• All the fields with * sign are mandatory to be filled in. Without this information, the system configurations cannot be executed.

• The Email ID should be valid Id, email Id should contain the Company/Firm name or a individual person name before the “@” and the “XXXXX.com” after the “@” (Example ABCltd@xeror.com).

• The Phone number should be valid and must contain 10 digit number.

• The PAN number should consists of 10 digit alphanumeric (Example AFRPN1237P).

• The IFSC code should consists of 11 digit alphanumeric (Example ICICI0000297).

Attachments

• Refer to “Suppliers Tab” in the uploaded template.

• For sample data reference, refer to the uploaded “sample date” file.