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Weekly Project Status Report

Project name  

Communications & Content @ eGov

Week Ending  June 2830, 2019
Prepared BySita Bhatt, Rupam Baruah, Mrinalika Akula, Sunita Shelar (25%), Sanyam Jain (25%)
Date PreparedJuly 01, 2019


Accomplishments Of The Week

  • Fire NOC and Miscellaneous Collection documentation drafts completed - Rupam, Mrinalika
  • July'19 external newsletter draft shared for review - Sita, Sanyam
  • PMIDC award nomination - section rewrite completed - Sita
  • OKR review for Content & Communication completed, OD meeting with Viraj, Hiren - excellent feedback received - Content team, represented by Sita

Technical Documentation 

  • Creation, review, rework of Fire NOC-Release Notes Click here - Rupam, Sunita, Sita
  • Creation, review, rework of Fire NOC-Citizen User Manual  Click here - Rupam, Sita
  • Creation, review, rework of Fire NOC - Employee User Manual  Click here - Rupam
  • Creation, review, rework of Fire NOC - Feature List Document Click here - Rupam, Sunita, Sita
  • Reworked on the review comments for  -  Feature List - Miscellaneous Collection- Mrinalika
  • Submitted draft of   Employee UserManual - Miscellaneous Collection. for review after inclusion of Collection Registry Reports .- Mrinalika 
  • 5 terms added to eGov Glossary - Mrinalika 
  • Drafted the Global Template for  BPA Integration - Template and shared the same with Engineering - Mrinalika
  • Restructured and Redrafted POC approach document - Solution Approach - W&S Flexible Billing Cycle Period Configuration, standardized the word template with Digit branding and shared with Engineering after Internal Review- Sita, Mrinalika 
  • BPA V 2.0 documentation is on hold - Sita, PRK
  • Engineering documentation status - handover from Ranjith - Sunita
    Fully received: 13 out of 37
    Not Received: 20 out of 37
    Partially received: 4 out of 37
  • 4 junior tech writers screened - Mrinalika
  • eSankalan trial license for Google Drives and Docs plugin has expired, quite a few pages with embedded Google Docs are not appearing in those pages, and showing up as blank. Awaiting resolution from deployment team - Sita, Sunita

Marketing

  • Coordination for whitepaper design and content rewrite - Sita
  • Initiated the updated content gathering for marketing brochures, OBPS brochure on priority for NE workshop - Sita, Aravind, Divyansh
  • Screening and introduction to 3 marketing agencies in Pune, Bangalore - Sita, Sanyam
  • 3 Graphic Designer resumes screened, 2 interviews and evaluation completed - Sita, Shahid
  • Google Analytics is not enabled for external websites, not possible with internal skill available. Need to budget for both websites administration and maintenance - Prashant Aswal, Sita
  • Content gathering and publishing to leadership for external newsletter: 1. Agami Hub-Viraj engagement 2. Orgro Energy - Goutham engagement  3. IDR-eGov - Sita
  • eGov one-pager content review for Varun - Sita
  • Handover of Mailchimp process, stakeholder database and documentation from Parth - Sita
  • Creation of media coverage template for NUIS audience, shared with Raju and team - Sita
  • contact@egovernments.org mailbox monitoring and responses - Sita7 issues, 1 suggestion for improvement
    • 3 new business queries shared with Hiren
    • The north-east regional workshop details  + Video conference for implementation for BPA for all cities/ULBs shared with Raju
      • 4 issues for AP shared with respective state mailbox
    • 3 issues for Punjab shared with respective state mailbox
    • 1 issue for Nagpur, awaiting an update from Rajashree on SPOC mailbox
    • Microsoft Startup inquiry, Microsoft Azure update shared with Gajendran
    • Equitas Bank FD rates update shared with Finance Team
    • Initial screening and discussions with Talk team for marketing retainership - Sita
    • Screening of 5 marketing lead resumes, 4 resumes for graphic designers, plan for interviews - Sita, Shahid
    • Whitepaper design and coordination with the agency - Sita
    • Resolved board number access issue, the landline is now with Shahid - Sita
    • Enabling Sanyam for Mailchimp tool activities- Sita
    • 271 mail IDs received from Hiren, 10 mail IDs from Viraj, added to the newsletter database - Sanyam, Sita
    • Backdrop creation for PMIDC training workshop, team photos - Sanyam,
      • 1 admin resume shared with Nabina, Shahid
    • Evaluation of 2 marketing leads - Sita
    • FaceBook-eGov contact details updated - Sita


Plans For Next Week

  • Planned User Manual for BPA  (Specific to North East Implementation) - Rupam
  • Incorporation of SME comments in Fire NOC documents - Rupam
  • Planned API Documentation and Integration diagrams for Miscellaneous Collections & Fire NOC. Review post creation by Engineering team and readiness for publishing - Mrinalika
  • Functional Specs document, restructure content - Mrinalika, Sita
  • External newsletter publishing - Sita
  • Whitepaper publishing - Sita
  • Interviews and test for graphic designers and junior tech writers - Content Team
  • eGovernance Maturity Framework draft by KK - Rupam, Sita

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