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Weekly Project Status Report

Project name  

Communications & Content @ eGov

Week Ending  May 10, 2019 - 
Prepared BySita Bhatt, Rupam Baruah, Mrinalika Akula,Sunita Shelar (25%)
Date PreparedMay 1013, 2019


Accomplishments Of The Week

  • Negotiation for Grammarly (education and not-for-profit edition) at a reduced rate of 800 USD per year for 10 licenses.

Awaiting confirmation of team members to purchase licenses.

TechDoc

Creation of a new
  • Monthly review of Communications and Content completed, with plan towards a deep-dive on prioritization of documents to be transformed and attend to business-as-usual release-wise documentation releases based on Product team plan.

TechDoc

  1. Updation of the user manual for Citizen Activities in BPA - Rupam (Click: BPA User Manual - No Objection Certificate)
  2. Updates to feature list document for Updated User Manual for Administrator Activities in HRMS -Rupam (Click: HRMS Feature List Document )
  3. Created eGov Glossary layout - Rupam, Sunita
  4. User Manual - Administrator Activities)
  5. Org-wide weekly eSankalan newsletter published - Rupam, Mrinalika, Sita
  6. One Grammarly premium license received for Content Team - Sita
  7. Planning and templatization of priority documents in eSankalan - All team members

Knowledge Share, R&D

Learning Session conducted on Confluence Administration - Sunita

  1. Concluded POC for PDF exports using CSS in eSankalan - Mrinalika (Click: pdflayoutconfig) ( Click : pdfstyleconfig-CSS).
  2. Evaluated the utility of Scroll PDF Plugin in eSankalan.  Mrinalika
  3. Created initial draft for a template for User Manual - Citizen. Mrinalika ( Click: UserManualTemplate-Citizens)

Marketing

  1. eGov impact film promotion calendar ready to roll, awaiting final edit of the long and trailer version. ETD 2nd week of May. - Sita
  2. Whitepaper "Balancing Governance Efficiency and Information Privacy in Urban Governance" draft and blog design WIP, due for publication this week - Sita
  3. Approach for internal comms and external newsletter towards events and milestones shared, awaiting feedback - Sita

Plans For Next Week

  • Creation of new user manuals in BPA -  Document Scrutiny and Approval
  •  Schedule documentation activities for May, 2019
  • Evaluation of Scroll PDF Exporter Plugin 
  • Publish whitepaper
    • Municipal Performance Index abstract
    1. POC for eGov Glossary is WIP, the intent is to roll out internally and build phrases/descriptions, for a national release eventually  - Rupam, Sunita, Sita

    Marketing

    1.  Update to email database with new contacts - Sita
    2.  eGov external signage review/rework completed - Sita
    3. White paper review/rework ongoing - Sita
    4. Josh Talks preliminary engagement, detailed evaluation in progress - Sita 


    Plans For Next Week

    • Take up documentation activities as per Friday's meeting on OKR
    • eSankalan space clean up activity 
    • Schedule documentation activities for May 2019
    • Review eGov Glossary and related communication plan
    • Monthly review - Marketing, Technical Documentation


    Project Status

    Overall


    		RYGNo major deviation from planned activities as on date

    Note:

    Green (G) indicates the project is on schedule and there are no major issues.

    Yellow (Y) means the project is somewhat delayed and/or there may be some major risks at the current point.

    Red (R) means the project is seriously at risk of being delayed and/or there are some major risks affecting the project

    ...

    Key Issues, Risks, and Concerns

    ItemsAction/Resolution
    		ResponsibleCompletion Date
    Unplanned formatting tasks asked for by teamsMay derail planned activityRupamAs scheduled by teamsDelays in receiving deliverables from the vendor, lack of design skills within the teamMay delay promotional plans closure and other design deliverablesSita3-May-2019





    Changes To Schedule

    StageTarget Completion
    		Revised CompletionReason
    NANANANA

    ...