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Weekly Project Status Report

Project name  

Communications & Content @ eGov

Week Ending  June 21, 2019
Prepared BySita Bhatt, Rupam Baruah, Mrinalika Akula, Sunita Shelar (25%), Parth Madan Sanyam Jain (10%25%)
Date PreparedJune 24, 2019


Accomplishments Of The Week

  1. A one-stop repository of emails, communications, policy documents and other artifacts for eGovernments Administration Team- Rupam Click to view 

Team Availability

  • eGov newsletter shared with all (120) eGov employees - Sita, Parth
  • eGov glossary updated on a regular basis - Content Team
  • eSankalan newsletter creation, review, and publishing with mailer design for employees - Content Team
  • Impact videos on YouTube viewers statistics: Trailer - 124 hits Feature - 104 hits


Team availability
Parth Madan - last working day on 18 Jun'19; Sita working with remote access (travel) - 1 day, Mrinalika - 1-day leave

eSankalan

  • Collation of all artifacts from Google drives including release notes, user manuals, learning videos, master data collected on the ground, marketing content; creation of Punjab-DIGIT implementation and upload of existing artifacts, reviews and rework - Rupam, Sita
  • End to end KT to eGov Implementation team (Nabina) on eSankalan along with hands-on examples on file uploads/downloads, creating new content, maintenance activities, tagging activities, etc. - Rupam
  • Creation of eGovernments Administration space and uploaded artifacts as organizational policy documents, official communications, etc. Click here - Rupam
  • The first draft of release notes for Fire NOC application Click here - Rupam, Sunita
  • The first draft of the citizen user manual for Fire NOC application (WIP) Click here - Rupam
Marketing

Technical Documentation

  • End-to-end KT and page layouts updates to Admin  Click here and Punjab Click to view spaces - Rupam 
  • Creation, review, rework of first draft - Fire NOC-Release Notes Click here - Rupam, Sunita
  • Creation of the first draft  (WIP) - Fire NOC - Citizen User Manual  Click here - Rupam
  • Creation of the first draft (WIP) - Miscellaneous Collection Feature List - Miscellaneous Collection-PDF - Mrinalika
  • Creation of the first draft (WIP)  Employee UserManual - Miscellaneous Collection PDF. Awaiting code update for Collection Registry Reports.- Mrinalika 
  • 10 terms added to eGov Glossary - Sita, Mrinalika 
  • Screening of 3 junior writer resumes and test paper creation - Mrinalika
  • 1 junior writer interview and test evaluation- rejected due to poor skillset - Mrinalika, Sita

Internal Communication

  • Brain-storming and related input towards values communication for employees with Nimisha - Sita

Marketing

  • Google Analytics is not enabled for external websites, not possible with internal skill available. Need to budget for both websites administration and maintenance - Prashant Aswal, Sita
  • Content gathering and publishing to leadership for external newsletter: 1. Agami Hub-Viraj engagement 2. Orgro Energy - Goutham engagement  3. IDR-eGov - Sita
  • eGov one-pager content review for Varun - Sita
  • Handover of Mailchimp process, stakeholder database and documentation from Parth - Sita
  • Creation of media coverage template for NUIS audience, shared with Raju and team - Sita
  • contact@egovernments.org mailbox monitoring and responses - Sita
    • 3 new business queries shared with Hiren
    • The north-east regional workshop details  + Video conference for implementation for BPA for all cities/ULBs shared with Raju
    • 7 issues, 1 suggestion for improvement for AP shared with respective state mailbox
    • 3 issues for Punjab shared with respective state mailbox
    • 1 issue for Nagpur, awaiting an update from Rajashree on SPOC mailbox
    • Microsoft Startup inquiry, Microsoft Azure update shared with Gajendran
    • Equitas Bank FD rates update shared with Finance Team
  • Initial screening and discussions with Talkd team for marketing retainership - Sita
  • Screening of 5 marketing lead resumes, 4 resumes for graphic designers, plan for interviews - Sita, Shahid
  • Whitepaper design and coordination with agency - Sita
  • Resolved board number access issue, the landline is now with Shahid - Sita
  • Enabling Sanyam for Mailchimp tool activities- Sita
  • 271 mail IDs received from Hiren, 10 mail IDs from Viraj, added to the newsletter database - Sanyam, Sita
  • Backdrop creation for PMIDC training workshop, team photos - Sanyam, Sita


Plans For Next Week

  • Planned User Manual, Release Notes and Feature List creation review and sign off for Fire NOC
  • Planned API Documentation and Integration diagrams for Universal Miscellaneous Collections & Fire NOC. Review post creation by Engineering team and readiness for publishing 
  • External newsletter content gathering
  • Whitepaper publishing