Introduction
This page gives an overview of the tenant's information to be sourced at state level. The sheet has 29 fields which are explained below.
Data Table
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An Urban Local Body (ULB) is defined as a tenant. The information which describes the various attributes of a ULB is known as tenant information. This detail is required to add the ULB into the system.
Data Table
S. No. | ULB Name* | ULB Code* | ULB Grade* | City Name* | City Local Name |
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City Code
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District Name* | District Code* | Region Name | Region Code |
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Part II
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Longitude
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ULB Website*
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Contact Number*
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Email Address
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Sonepur Nagar Panchayat | 47 | Corp | Sonepur | Sonepur | Banka | BN47 | Bihar | BBD47 |
Contact Number* | Address* | ULB Website* | Latitude | Longitude | Email Address | GIS Location Link | Call Center No. |
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Face Book Link | Twitter Link | Logo file Path* |
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population
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male Population
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female population
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workingPopulation
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literacyRate
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languagesSpoken1
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languagesSpoken2
98362532657 | Main Hall, Sonepur | 24.8874° N | 86.9198° E | snp@bihar.gov.in |
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Procedure
Step 1 - Download the template
Step 2 - Share via email or Share it in a pen drive to EO or City Manager
Step 3 - Please state the requirements over a call or email and explain the template to EO or City Manager
Step 4 - Please give a 10 days deadline to collate and provide the information back to eGov.
Step 5 - Please validate the data received in excel
Step 6 - Once Validated, Upload the data into the application.
Data Definition
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Particular
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Explanation
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ULB Name*
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Provide the Name of ULB and is a Mandatory Field.
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City Name*
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Provide the City Name and is a Mandatory Field.
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Local Name*
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Any Local Name given to the ULB and is a Mandatory Field.
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City Code
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Provide the City Code to be sourced from LG directory for the City
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Grade*
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Provide the Grade to be sourced from LG directory for the city
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District Name*
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Note: Data given in the table is a sample data.
Procedure
Data Definition
Sr. No. | Column Name | Data Type | Data Size | Is Mandatory? | Definition/ Description |
1 | ULB Name | Text | 256 | Yes | Name of ULB. E.g. Kannur Municipal Corporation/ Saptarishi Municipal Council. |
2 | ULB Code | Alphanumeric | 64 | Yes | It is unique identifier which is assigned to each ULB. LGD (Local Government Directory) has already assigned a code urban local bodies and the same is used here. |
3 | ULB Grade | Alphanumeric | 64 | Yes | Grade of ULB. e.g. Corporation, Municipality, Nagar Panchayat etc. |
4 | City Name | Text | 256 | Yes | Name of city/ town which is covered by the ULB. E.g. Kannur/ Saptarishi. |
5 | City Local Name | Text | 256 | No | Name of the city in local language. e.g Telugu, Hindi etc. |
6 | District Name | Text | 256 | Yes | Name of the District where the city is situated |
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7 | District Code |
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Provide the District Code to be sourced from LG directory for the city
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Region Name
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Provide the Region Name to be sourced from LG directory for the city
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Region Code
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Provide the Region Code to be sourced from LG directory for the city
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Latitude
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Coordinates of the city
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Longitude
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Coordinates of the city
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ULB Website*
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URL address of the website for the state and is a mandatory field
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Contact Number*
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Provide phone numbers of the contact person and is a mandatory field.
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Email Address*
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Provide the email address of the city correspondence and is a mandatory field.
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Address*
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Provide the postal address of the city correspondence and is a mandatory field.
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GIS Location Link
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Provide the GIS Location link of the city
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Call Center No
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Provide Call center number for the city
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FB Link
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URL of the Face book page of the city
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Twitter Link
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URL of the twitter page of the city
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Logo file Path
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web Path from where the logo can be downloaded.
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population
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Provide an estimated population of the city
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malePopulation
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Provide an estimated male population of the city
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femalePopultion
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Provide an estimated female population of the city
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workingPopulation
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Provide an estimated working population of the city
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literacyRate
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Provide an estimated literacy rate of the city
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languagesSpoken1
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Common languages spoken in the city
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languagesSpoken2
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Common languages spoken in the city
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languagesSpoken3
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Common languages spoken in the city
Steps to fill data
Please share the attached excel with the ULB EO
Data will be filled by ULB internal team and will be validated by the ULB EO
Once validated the data will be shared by EO to eGov Team
Validations
All the fields with * sign are mandatory to be filled in. Without this information, the system configurations cannot be executed.
A “single entry” should be made against the respective column. Incase of multiple entries, continuation must be followed
Do’s and Don'ts
Please cross-check for spelling in the filled excel received from the ULB
2. District Name and Code to be cross-checked from the LG DIrectory.
Attachments
Please click below to view a template of tenant info
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Alphanumeric | 64 | Yes | It is unique identifier which is assigned to each district. LGD (Local Government Directory) has already assigned a code districts and the same is used here. | ||
8 | Region Name | Text | 256 | No | Name of region district belongs to. |
9 | Region Code | Alphanumeric | 64 | No | Unique code of the region to uniquely identify it. |
10 | Contact Number | Alphanumeric | 10 | Yes | Contact person phone no. of ULB |
11 | Address | Text | 256 | Yes | Postal address of the ULB for the correspondence. |
12 | ULB Website | Alphanumeric | 256 | Yes | URL address of the website for the ULB |
13 | Email Address | Alphanumeric | 64 | No | Email of address of ULB where the email from the citizen can be reviced. |
14 | Latitude | Alphanumeric | 64 | No | Latitude part of coordinates of centroid of the city |
15 | Longitude | Alphanumeric | 64 | No | Longitude part of coordinates of centroid of the city |
16 | GIS Location Link | Text | NA | No | GIS Location link of the ULB |
17 | Call Center No | Alphanumeric | 10 | No | Call center contact number of ULB |
18 | Face Book Link | Text | NA | No | Face book page link of ULB |
19 | Twitter Link | Text | NA | No | Twitter page link of the ULB |
20 | Logo file Path | Document | NA | Yes | URL of logo file path to download the logo of ULB |
Steps to fill data
Download the data template attached to this page.
Have it open and go through all the headers and understand the meaning as given in this document under section 'Data Definition'.
Make sure all the headers, its data type, field size and its definition/ description are understood properly.
In case of any doubt, please reach out to the person who has shared this document with you and discuss the same to clear out the doubts.
Start filling the data starting from serial no. and complete a record at once. repeat this exercise till the entire data is filled into a template.
Verify the data once again by going through the checklist by taking care of each and every point mentioned in the checklist.
Checklist
The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.
Common Checklist
This checklist covers all the activities which are common across the entities.
To see common checklist refer to the page Checklist consisting of all the activities which are to be followed to ensure completeness and quality of data.
Entity Specific Checklist
This checklist covers the activities which are specific to the entity. There are no checklist activities exists which are specific to the entity.
Attachments
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