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Weekly Project Status Report

Project name  

Communications & Content @ eGov

Week Ending  May 31, 2019
Prepared BySita Bhatt, Rupam Baruah, Mrinalika Akula, Sunita Shelar (25%), Parth Madan (10%25%)
Date PreparedMay 31June 3, 2019


OverallNone as of now

Accomplishments Of The Week

  • Various DIGIT artifacts from AP team are migrated to eSankalan. These documents include SRS document, user manuals on Asset Management, Property Tax, Water Charges, etc. for Andhra Pradesh DIGIT implementation. To view the artifacts in eSankalan, Click here -  Rishi, Rupam
    • Deep dive meet on Documentation OKR and finalization on timeline and deliverables - Sita
    1. Translation of 2600 product UI strings from English to Hindi completed and delivered to the Product team for testing. - Sita
    2. Launch of eGov Glossary  - Leadership to encourage their teams to contribute to the glossary - Rupam, Mrinalika, Sita
    3. Deep-dive meet on Documentation process, OKRs and prioritization of deliverables - Hiren, Abhishek, PRK, Rishi, Aravind, Varun, Sita, Sunita, Rupam, Mrinalika
    An eSankalan page for engineering team on Integration document of DIGIT services with the third party for Water and Sewage. To view, 
    1. AP user manuals for Asset Management, Property Tax, Water Charges; SRS, FRS documents are migrated to eSankalan Click here -  Rishi, Rupam
    2. eGov Impact Film and Trailer published on YouTube

    TechDoc

    Updation of Platform Documentation page (Click here) with the

    Project Status

    RYGG

    Note:

    Green (G) indicates the project is on schedule and there are no major issues.

    Yellow (Y) means the project is somewhat delayed and/or there may be some major risks at the current point.

    Red (R) means the project is seriously at risk of being delayed and/or there are some major risks affecting the project

    Key Issues, Risks, and Concerns

    ItemsAction/Resolution
    		ResponsibleCompletion Date

    Changes To Schedule

    StageTarget Completion
    		Revised CompletionReason

    eSankalan

    • Published eSankalan newsletter to all of eGov - Rupam, Mrinalika, Sita
    • Glossary update - Mrinalika, Sita
    • Platform Documentation updated Click here - upload of Docx, PDF, and hyperlinks for every document - Rupam
    • Billing and Collection Service API document updated on eSankalan for engineering team (Click:Integration Doc) - Rupam
    • An eSankalan page for Engineering team on Integration document of DIGIT services with the third party for Water and Sewage. To view, Click here - Rupam
  • Glossary update - Mrinalika, Sita

    • Marketing

    Plans For Next Week

    • Documentation activity for Fire NOC and Universal Collections (The documentation output will be the feature list, release notes and user manuals for employee and/or citizen)
    • Glossary launch and Platform artifacts availability through eSankalan newsletter
    • Taxonomy and approach for better usability in eSankalan - Sunita
    • Content POC for mSeva contextual help, currently on low priority as per prioritization shared by Product team- Mrinalika
    • Review of documentation approach with Abhishek - Sunita, Sita
    • Evaluation of a documentation volunteer for business process setting - Sita
    • Screening of 5 junior technical writers - Mrinalika
    • Review of FAQ approach for contextual help - Sunita
    • First draft of Universal Collections Employee User Manual- Common Functions ready for review - Mrinalika

    Marketing

    • External newsletter content gathering, creation, publish-ready design, testing - Parth, Varun, Antriksh, Sita
    • Contact@egovernments mailbox interactions - Sita
      • 1 new business inquiry, shared with Hiren
      • 2 citizen complaints, shared with the state team
      • 2 recruitment organization, 1 background verification - shared with Shahid
      • 1 marketing intern, 2 graphic designer profiles, shared with Shahid
    • One marketing lead profile - screened and evaluated with test - scheduled for the final round of interview - Sita, Himani
    • One marketing copywriter - screened and rejected due to location constraints - Sita, Himani
    • Josh Talks discussion for state-wide adoption communication plan - Sita
    • eGov monthly newsletter for partners, funders, government officials and employees - creation, review, rework - Parth, Antriksh, Sita
    • Whitepaper publishing readiness after authors' review/rework - Sita


    Plans For Next Week

    • Planned User Manual, Release Notes and Feature List delivery for Universal Collections - delayed as base content is planned to be delivered from Product Manager by 31 May'19.  
    • Planned User Manual, Release Notes and Feature List creation for Fire NOC
    • Planned API Documentation and Integration diagrams for Universal Collections & Fire NOC. Review post creation by Engineering team and readiness for publishing 
    • Roll out of monthly newsletter to partners, funders and government officials
    • Interviews for marketing lead and graphic designers
    • Publishing whitepaper and related blog
    • Google analytics configuration for DIGIT and eGov websites