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Weekly Project Status Report

Project name  

Communications & Content @ eGov

Week Ending  May 31, 2019
Prepared BySita Bhatt, Rupam Baruah, Mrinalika Akula, Rohan Prasad, Sunita Shelar (25%), Parth Madan (10%25%)
Date PreparedMay 31June 3, 2019


None as of nowOverall

Accomplishments Of The Week

  • The Ken - 15 subscriptions for 1 year delivered for the leadership team and identified team members - Sita
  • Translation activity for more than 2610 strings, consisting of 2,3-4 literals per string, initiated through Upwork, cost-saving of 13 INR per literal . View source sheet here - Sita, Prashant
    • Various DIGIT artifacts from AP team are migrated to eSankalan. These documents include SRS socument, user manuals on
    1. Translation of 2600 product UI strings from English to Hindi completed and delivered to the Product team for testing. - Sita
    2. Launch of eGov Glossary  - Leadership to encourage their teams to contribute to the glossary - Rupam, Mrinalika, Sita
    3. Deep-dive meet on Documentation process, OKRs and prioritization of deliverables - Hiren, Abhishek, PRK, Rishi, Aravind, Varun, Sita, Sunita, Rupam, Mrinalika
    4. AP user manuals for Asset Management, Property Tax, Water Charges
    etc. for Andhra Pradesh DIGIT implementation. To view the artifacts in eSankalan, 
    1. ; SRS, FRS documents are migrated to eSankalan Click here -  Rishi, Rupam
  • eSankalan space for Andhra Pradesh team is created along with basic TOC and has been shared to the concerned team. To view AP team space, Click here - Rupam

    • TechDoc

    Mrinalika leave - 1 day

    Rohan - 2 weeks internship closure

    1. Release Notes (Click : Template) and Feature List (Click: Template) updated eGov Impact Film and Trailer published on YouTube

    TechDoc

    Key Issues, Risks, and Concerns

    ItemsAction/Resolution
    		ResponsibleCompletion Date
    Vendors delay on impact film and white paperDaily follow-upSita31 May'19

    Changes To Schedule

    StageTarget Completion
    		Revised CompletionReason

    eSankalan

    • Published eSankalan newsletter to all of eGov - Rupam, Mrinalika, Sita
    • Glossary update - Mrinalika, Sita
    • Platform Documentation updated Click here - upload of Docx, PDF, and hyperlinks for every document - Rupam
    • Billing and Collection Service API document updated on eSankalan for engineering team (Click:Integration Doc) - Rupam
  • Platform Team shared artifacts for DIGIT, uploaded documents and finalized the eSankalan page (Click: DIGIT Artifacts) - Rupam, Rohan
  • Learning session and review of new documentation templates in eSankalan like Release Notes, User Manuals with AP and Product Management team - Rupam, Mrinalika, Sita 
  • UserManual-Universal Collections reviewed and enhanced the contents - Mrinalika
  • Circulated the first draft of screens layout for user Manuals for Review and initiated Common Features User Manual CommonFeatures_UserManual - Mrinalika
  • Planning for mSeva documentation and help files - Mrinalika, Sita, Rupam, Sunita
  • eSankalan newsletter draft, review - Sita, Rupam, Mrinalika
  • Content and Communications deep-dive document creation - Sita, Sunita
  • Glossary update - Rohan. Sita

  • mSeva -Walkthrough of phase 1 functionality by Product Management team - Rupam, Mrinalika

    • Marketing

    1. Contact@egovernments.org queries from citizens addressed: 1 for AP, 1 for Chennai, 1 for Punjab, 1 general query to HR, 1 training workshop invite for Chennai - Sita
    2. Rohan (intern) readiness to attend to eSankalan tasks addressed - email ID creation, KT for Confluence, handover of internship certificate, closure of internship - Rupam, Sita, Shahid
    3. Content gathering for the external email newsletter - Sita
    4. Screening of 7 Marketing Lead profiles: 1 interview completed-rejected due to low verbal communication skills, 1 no-show - Sita, Shahid, Himani
    5. Screening of 2 Graphic Design profiles: 1 rejected due to lack of experience - Sita, Shahid, Himani
    6. Cleanup of 407 mail IDs with first, last name details based on cards available. Physical alphabetical sorting of cards completed- this was not done by earlier owner. The rest of the 1486 IDs are unverified as we don't have the cards - Rohan, Sita
    7. Impact film testing and availability for All Hands Meet - Sita, Tufail

    Plans For Next Week

    • Documentation activity for Fire NOC and Universal Collections (The documentation output will be the feature list, release notes and user manuals for employee and/or citizen)
    • Glossary launch and Platform artifacts availability through eSankalan newsletter
    • Translation completion English-Hindi for Rainmaker 
    • Interviews for Marketing Lead and Graphic Designer
    • Review of OKRs, prioritization of documentation artifacts
    • External newsletter finalization for release
    • Impact film (yet not received from vendor) promotion activities
    • Whitepaper (yet to be released, held back due to MIT logo confirmation) promotion activities

    Project Status

    RYGG

    Note:

    Green (G) indicates the project is on schedule and there are no major issues.

    Yellow (Y) means the project is somewhat delayed and/or there may be some major risks at the current point.

    Red (R) means the project is seriously at risk of being delayed and/or there are some major risks affecting the project

    • An eSankalan page for Engineering team on Integration document of DIGIT services with the third party for Water and Sewage. To view, Click here - Rupam
    • Taxonomy and approach for better usability in eSankalan - Sunita
    • Content POC for mSeva contextual help, currently on low priority as per prioritization shared by Product team- Mrinalika
    • Review of documentation approach with Abhishek - Sunita, Sita
    • Evaluation of a documentation volunteer for business process setting - Sita
    • Screening of 5 junior technical writers - Mrinalika
    • Review of FAQ approach for contextual help - Sunita
    • First draft of Universal Collections Employee User Manual- Common Functions ready for review - Mrinalika

    Marketing

    • External newsletter content gathering, creation, publish-ready design, testing - Parth, Varun, Antriksh, Sita
    • Contact@egovernments mailbox interactions - Sita
      • 1 new business inquiry, shared with Hiren
      • 2 citizen complaints, shared with the state team
      • 2 recruitment organization, 1 background verification - shared with Shahid
      • 1 marketing intern, 2 graphic designer profiles, shared with Shahid
    • One marketing lead profile - screened and evaluated with test - scheduled for the final round of interview - Sita, Himani
    • One marketing copywriter - screened and rejected due to location constraints - Sita, Himani
    • Josh Talks discussion for state-wide adoption communication plan - Sita
    • eGov monthly newsletter for partners, funders, government officials and employees - creation, review, rework - Parth, Antriksh, Sita
    • Whitepaper publishing readiness after authors' review/rework - Sita


    Plans For Next Week

    • Planned User Manual, Release Notes and Feature List delivery for Universal Collections - delayed as base content is planned to be delivered from Product Manager by 31 May'19.  
    • Planned User Manual, Release Notes and Feature List creation for Fire NOC
    • Planned API Documentation and Integration diagrams for Universal Collections & Fire NOC. Review post creation by Engineering team and readiness for publishing 
    • Roll out of monthly newsletter to partners, funders and government officials
    • Interviews for marketing lead and graphic designers
    • Publishing whitepaper and related blog
    • Google analytics configuration for DIGIT and eGov websites